Fundamentals of Oracle Purchase Requisition-Part II



Fundamentals of Purchase Requisition-Part II

Oracle Purchase Requisition
Many companies want to provide online requisitions to everyone in the company. Others want to limit the number of users who have access to the system. Oracle Purchasing is flexible enough to meet the needs of your company. To give everyone access to the system, simply create a user name for each employee in the company and assign the employee the appropriate responsibilities. You can easily designate a smaller group of individuals as requisition preparers if you want to limit the number of requestors on the system. These people can create requisitions for anyone in the company by identifying the appropriate requestor directly on the requisition line. You might also want to limit some preparers to internal requisitions and others to purchase requisitions. You can also print requisitions to obtain signature approvals if some of the approvers do not have access to the system. You can then assign an individual to update the authorization status for these requisitions.

Types of Requisition

Purchase Requisitions

Use the Requisitions window to create requisitions. You must choose the requisition type (internal or purchase). You can also provide a description, unlimited notes, and defaults for requisition lines. For each requisition line, you choose the item you want to order along with the quantity and delivery location. You can get sourced pricing from catalog quotations or open blanket purchase agreements. You can also choose a price from a list of historical purchase order prices. In the Distributions window, you can charge the item to the appropriate accounts, or you can let the Account Generator create the accounts for you. Once you complete the requisition, you send it through the approval process.
Purchase Requisition will lead to the Purchase order/Purchase order release from BPA

Internal Requisitions

You can create the internal purchase order to request the goods for the internal units of the organization, in which invoicing in applicable on the defined rate.
Unlike purchase requisitions, which are supplied from purchase orders, internal requisitions are supplied from internal sales orders. Internal requisitions are not picked up when you AutoCreate RFQs or purchase orders, nor can they be assigned to a buyer in the Assign Requisitions window.

Imported Requisitions

Purchasing lets you import or reschedule requisitions from other Oracle or non-Oracle systems.  For example, Work in Process uses Requisition Import to create requisitions for outside processing.
Similarly, Master Scheduling/MRP automatically creates requisitions using Requisition Import when you mass load purchase requisitions. Master Scheduling/MRP also automatically reschedules existing requisitions by updating the need-by date during this process.
If you are using Inventory, you can send a requisition requirement to Purchasing and then run Requisition Import in Purchasing to create the requisition.
In next article we will see how to create a Purchase requisition.